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Is it necessary for my handwritten sales receipts to match my register total for the day?

I have a small business that sells fine jewelry, fashion accessories and gift items. I handwrite all my receipts since my register does not printout receipts with descriptions. I just bought a register that prints out receipts with a brief department description displayed, Royal alpha710ml Cash Management System. Sometimes I get a sale for under $10 that doesn’t require a written receipt so the register printed receipt will be fine. Sometimes, I get a sale for well over a $100 for a single item. If it is jewelry, the customers want a detailed recipt showing it is 14K gold, etc so I plan to ring it up under gold and handwrite a receipt. Is it okay to do it this way to handwrite some but not all as long as everything is entered in the register? I can store 2000 items descriptions in the new register and I plan on doing that with new merchandise. I can’t do it with old inventory because i have too many pieces to enter. It would be way to time consuming. Any advice appreciated.

This is an issue of internal controls for your accounting. As long as the register total matches actual cash and each handwritten receipt can be matched to a transaction on the register, you should be fine either way. If the register prints a reference number of any sort on the receipts, I would copy the number on the handwritten receipt and attach the customer copies of one to the other.

Dr. John Monoky – Sales Leadership Development Expert